Club Rules2018-08-28T18:37:22+00:00

Club Rules

BAR AND SOCIAL CLUB

MEMBERS RULE BOOK

Updated and Committee Approved 12/10/2015

HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION

Registered with Charities Commission No. 279924

Freshwater Drive

Hookhills

Paignton

TQ4 7SB

This members rule book, is revised in accordance to amendments made to the Associations Constitution as at the AGM 15th May 2006.

       1   NAME

The club should be known as “The Hookhills and Broadsands Park Residents Social Club”.

       2  OBJECTIVES

The objects of the club should be:

  1. The provision of opportunities for recreation, social events and refreshments for the benefit of its members, and support for the Hookhills and Broadsands Park Community Association. (Hereinafter called The Association).
  2. Assistance and provision of maintenance for the Crusaders Bar and the premises of the Association at Freshwater Drive, Paignton. TQ4 7SB

       3  MEMBERSHIP

All Association Members, shall be members of the Bar and Social Club and subscribe to the objectives and aims of the Association.

Membership is of two types

  1. Individual Members, who shall be Full, Associate or Juniors.
  2. Group Members.

The “Area of Benefit” for full membership is as laid out in the Associations Constitution; these are residents of Hookhills and Broadsands Park and the wider area Paignton and Brixham. Persons living outside of the “Area of benefit” will be Associate Members.

No intoxicants shall be served to, purchased for or consumed by any persons under the age of 18 years. Neither should any person under 18 years be permitted to play the Gaming machines.

  1. Full or Associate Members, may only sign in the same guest, 3 times per membership year. If a guest wishes to use the club more than three times in the same membership year, they should join the Association.  

New Members will need to be proposed and seconded by an existing member who is in “Good Standing”.

Proposed new memberships will be displayed within the club for 7 Day, to allow time for the membership to object to the application. Any objections should be put in writing to the Chairman within this period.  Full membership Fee shall be paid at the time of application. (This fee would be refunded if an application is denied).

        4 THE CHAIRMAN

The Chairman of the Association, as elected under the constitution of the Association at the AGM, will automatically become the Chairman of the Bar and Social Club.

       5  CLUB MANAGEMENT

The Committee and Officers of the Association, as elected under the Constitution of the Association at the AGM, will automatically become the Committee of the Bar and Social Club. All Business of the Bar and Social Club shall be dealt with at the regular monthly committee meetings of the Association.

Rules and procedures for meetings will be as laid out in section 13 of the Associations Constitution.

       6  ANNUAL SUBSCRIPTIONS

The Annual subscription shall be determined at the Associations AGM and shall become due and payable on the first day of June each year.

Joining fees may at the discretion of the committee be due as well as the annual subscription.

     7  ARREARS OF SUBSCRIPTIONS

If a member shall fail to pay their subscriptions within one month after it shall become due, (30th June each year) the Committee shall be entitled to give notice to the member. If any member fails to pay, the Committee shall terminate membership without further notice. The Committee reserve the right to review late membership renewals.

       8  ANNUAL GENERAL MEETING

AN AGM of the club shall be held in the month of May of each year, when the following business shall be conducted:-

  1. The presentation and if acceptable the passing of the accounts for the previous financial year ended 31st March. Prior to the meeting the accounts must be audited by the club’s appointed Auditor.
  1. The election of the club’s Professional Auditors for the following year.
  1. The business at an AGM shall be limited to that provided by these rules and those further matters specified in the notice to convene the meeting. The quorum of any AGM shall be 10% of the overall Full Membership.

The Club Secretary shall at least 14 days prior to any AGM display a notice of the meeting in the club, stating the time, when and where and the nature  of the business to be conducted.

      9   SPECIAL GENERAL MEETING

An SGM may be called at any time by the Chairman.

10% of all full members can request an SGM by putting request in writing to the club Chairman, stating the purpose for which the meeting is required. This meeting shall be convened within 21 days.

The Club Secretary shall at least 14 days prior to any SGM  display a notice of the meeting in the club, stating the time, when and where and the nature  of the business to be conducted.

The business at an SGM shall be limited to that provided by these rules and those further matters specified in the notice to convene the meeting. The quorum of any SGM shall be 10% of the overall Full Membership.

    10  EXPULSION OF MEMBERS

The Management Committee shall have the power to expel or suspend any member, who shall offend against the rules of the club or whose conduct shall in the opinion of the committee render him/her unfit for membership of the club. Before any such member is expelled or suspended the Chairman shall give him/ her seven days written notice to attend a meeting of the Management Committee.  The notice shall specify details of the complaints made against him/her. No member shall be expelled or suspended without first having the opportunity of appearing before the management and answering the complaint made against him /her and  unless at least two thirds of the committee then present voted in favour of his/her expulsion or suspension.

If a member wishes to appeal any expulsion or suspension, this would be heard by The Club’s President and one of the Clubs Trustee’s. Their decision would be final.

    11  TEMPORARY MEMBERSHIP

The Management Committee shall be empowered to elect temporary members of the club, on such terms and at a subscription rate that they feel is fit and proper. The membership shall not exceed one month and is subject to rule 3 hereof.

The number of Temporary members at no time should exceed one fifth of the clubs Full Membership.

    12   GUESTS

Any adult member shall be entitled to introduce Guests to the club.  No persons whose application for membership to the Association which has been declined or who have been expelled or is presently suspended may be introduced as a Guest.

The Member, who introduces a guest, shall enter the guests name and his/her name in the visitor’s book. The correct guest fee must be tendered at the bar and a receipt obtained to prove they have been officially signed in to the club. The introducing Member should be present in the club for the entire period their guest remains in the club. Members should only sign in guests who are personally known to them.

Guests are not entitled to buy alcohol for consumption OFF the premises.

     13  OCCASIONAL VISITORS

Intoxicating liquor may be sold to persons, other than Members and their Guests, falling within the following categories. Providing that the intoxicating liquor is sold for consumption ON THE PREMISES ONLY!

  1. Bona fide recreation or entertainment groups visiting the club for a particular function.
  1. Members of visiting sports clubs and teams and their supporters, officially invited in connection with a fixture involving the club.

*Please note: visiting teams and their supporters will be charged members rates at the bar.

    14  CLUB PREMISES HOURS

The premises, at the discretion of the management can be used 24 hours, 7 days per week. These are the hours granted under the terms of our Club Premises Certificate. The Management will determine the opening hours, and these hours will be displayed on the clubs notice board. The committee have the right to alter these opening hours at any time.

    15   PERMITTED HOURS AND ACTIVITIES

Under the Licencing Act 2003 and our Club Premises Certificate we are licenced for the following “Permitted Activities

  • Entertainment facilities for dancing  12:00 – 00:00 hrs
  • The supply of alcohol    12:00 – 00:00 hrs
  • An indoor sporting event   12:00 – 00:00 hrs
  • The sale by retail of alcohol to guests  12:00 – 00:00 hrs
  • A performance of live music   12:00 – 00:00 hrs
  • Any playing of recorded music   12:00 – 00:00 hrs
  • Entertainment facilities for making music. 12:00 – 00:00 hrs

These times are our permitted hours and activities. Our actual hours will be determined by the Management Committee and shown on the club notice board.

The supply of alcohol to a club member ON or Off the premises

Monday  to Sunday 12:00 – 00:00 hrs.

These times are our permitted hours. Our actual hours will be determined by the Management Committee and shown on the club notice board.

The sale by retail of alcohol by or on behalf of the club to a guest of a member of the club for consumption on the premises where the sale takes place.

Monday to Sunday 12:00 – 00:00 hrs.

These times are our permitted hours. Our actual hours will be determined by the Management Committee and shown on the club notice board.

St. George’s Day, Bank Holiday Weekends and New Year’s Eve hours may vary at the discretion of the Management Committee up to 01:00 am. These times will be displayed in advance on the club notice board.

     16  CLUB RULES AND STANDING ORDERS

The Committee shall have the power to adopt and issue Rules and or Standing Order for use of the centre. Such Rules and or Standing Order shall come into operation immediately, providing always that they shall be subject to review by the Committee and shall not be inconsistent with provision of the Associations Constitution.

 

      17  BYE-LAWS

The Management Committee may, from time to time, make, vary or revoke Bye-Laws for the regulation of internal affairs of the club and the conduct of members. Until revoked all bye-Laws shall be binding on the club membership.

     18  CHILDREN IN THE CRUSADER BAR

We are a family orientated Community Centre and actively encourage families to use our facilities. For the safety and protection of minors, we ask that children under 14 years of age do not go within 2 metres of the bar servery counter.

    19  CONTROL OF DOGS

Members and their Guests may bring dogs into the club. Dogs must be kept under control at all times and restrained on a leash.

    20  MEMBERS BEHAVIOUR AND DRESS

The Committee request that members conduct themselves in an appropriate manner whilst on the clubs premises. We ask members to refrain from using bad or inappropriate language. Members are also requested to present themselves in an appropriate fashion.

   

    21  CLUB LIABILITY  

The Club and or the Committee and its Officers, shall not in any circumstances be responsible to Members or Guest for any loss or damage by any reason.

Any member who introduces a Guest to the club shall accordingly indemnify the club against all claims and demands by such guest for any reason.